FREQUENTLY ASKED QUESTIONS
WHAT ARE THE PARTIES TAKING PART IN AN ERASMUS+ PROJECT?
The sending organization, in this case GEYC.
The host organization is the organization that will host the mobility.
Group leader is a specific role for young people's mobility (learn more) that takes on a number of administrative and facilitation responsibilities on behalf of the group.
Facilitator / trainer, is a specific role for youth workers' mobility. They have the role of facilitating the educational process.
WHERE ARE THE CALLS FOR PARTICIPANTS PUBLISHED?
How to subscribe to the Whatsapp newsletter:
1️⃣ Save the number 0772120773 in the phone book with the name GEYC; Send a message on WhatsApp to this contact with the message START, followed by the categories you are interested in. GENERAL / BUCURESTI / CLUJ / IASI; Example: START GENERAL. You can mention several options, for example START GENERAL / CLUJ
2️⃣ You will receive almost weekly a list of the projects and events you can attend and the other important information for you;
3️⃣ You can send the message STOP at any time and you will no longer receive this Newsletter.
WHAT HAPPENS IN AN ERASMUS+ MOBILITY PROJECT?
Participants from several countries meet in a certain place (project location), where they take part in activities on the theme of the project. There are two project categories:
Youth exchange - targeting young people aged 18-25 years. The emphasis is on cultural discovery, teamwork, tolerance development, knowledge of others and self-knowledge;
Mobility of youth workers, which can take many forms:
Training course (TC) / training: aiming at developing advanced skills among participants;
Seminar: For those who already have experience in the field for the exchange of best practices;
Study visit: often includes on-site visits to multiple targets in a particular area;
Job shadowing: through which you can be "behind" an experienced youth worker from abroad to "steal trade";
Contact making event: designed to connect organizations that want to find partners for their projects.
CAN I APPLY FOR A PROJECT IF I AM NOT CURRENTLY IN ROMANIA?
In order to represent GEYC in a project, you must be a Romanian citizen residing in Romania at the time of your departure. Moreover, while you are participating in a youth mobility, you can not take part in another Erasmus+ -based mobility (study mobility, practice or EVS/ESC).
HOW ARE THE PARTICIPANTS SELECTED?
Of course, the criteria we use differ from one project to another (see the call for participants), but generally a great emphasis is placed on motivation. Traveling to another foreign country and visiting is a sufficient motivation for a tourist. However, for a participant in an European project, the main reason is the relevance of the project theme to the participant's profile. So make sure your application shows you're the right person in the right place. Most of the time, the selection is exclusively based on the application, but in justified cases we can also use interviews or phone / Skype conversations.
CAN I APPLY AGAIN IF I'M REJECTED?
Yes, the fact that you were rejected for a project only means that other candidates' profiles were more appropriate than yours (as well as trying to ensure a gender balance between the number of male and female participants in each project). That does not mean you can not apply again, on the contrary. At GEYC, people rejected on previous calls may have a higher chance to be accepted to a new project, so do not hesitate to mention the projects you have applied to in the past, even unsuccessfully.
WILL I GET AN EXPLANATION IF I'M NOT ACCEPTED?
The most likely explanation is that you do not fit with the profile of the participant for that project, or that other candidates are better. Due to the low human resources involved in managing these projects, we will only send messages to accepted candidates. Therefore, the absence of a response after the end of the evaluation period of the candidates places you on a waiting list and you will be notified if a spot is free.
IS THERE AN AGE LIMIT?
Youth mobility: 13-30 years old (participants) - most projects target young people aged 18-25; group leaders must be over 18;
Mobility of youth workers: there are no age limits.
WHO BUYS TRANSPORT TICKETS AND WHEN?
The standard procedure is for participants to advance their transport costs to the GEYC account, and GEYC will then buy the plane tickets. This ensures that you will have the necessary documents for reimbursement (invoice, electronic ticket, account statement) and avoid the hidden fees of websites and airlines. Tickets will be purchased within 7 days of the confirmation of participation. Also, for those who have not traveled by plane before, you should keep in mind that airline ticket prices are constantly changing depending on the transactions made. There may be cases when the price / flight proposed by GEYC is no longer available until payment, so we invite you to hurry with confirmation of payment (payments are made in the same accounts as the participation fee). After purchasing the tickets you will receive an e-mail from us with the documents.
HOW WILL I GET TO THE VENUE?
Either you will get detailed instructions in the project infopack on how to arrive to the location (90% of the time), or the organizers will wait for you at the destination,
WHAT CONDITIONS WILL BE ENSURED DURING THE PROJECT?
It is the responsibility of the host organization to provide accommodation, 3 meals a day (sometimes two coffee breaks) and the program of the activities. All activities included in the program are mandatory and all their costs should be provided by the host organization unless otherwise agreed with the participants. GEYC can not be held responsible for the quality of the accommodation and meals offered.
HOW DO I PREPARE FOR THE MOBILITY PROJECT?
Most likely, your project has an infopack where you will find some general directions. At the same time, you can figure out the activity program: for example, if you see a "employee vs. entrepreneur" theme, but you do not know exactly what each of these roles imply, it would be a good opportunity to get to know more about the topic. In general terms, you should document the following: clarification of key concepts (if the project is environmental protection, try to clarify terms such as sustainability, sustainable development, ecosystem, pollution, energy, environment, etc.), statistics, policies, recent research, trends in Romania and the European Union.
WHAT OBLIGATIONS DO I HAVE BEFORE, DURING AND AFTER A MOBILITY?
Visibility: During mobility, please send us photos during activities (preferably group photos) to post them on the page (contact: firstname.lastname@example.org, topic: project title).
Assessment: At the end of the activity you will receive a Mobility Tool + evaluation report that you will need to complete within one week. This is a binding European official document.
Dissemination of results: is a mandatory component when returning to the country and refers to sharing the results of the mobility with a wider audience. You can write an article about how it was, you can share results through your social media networks, you can take part in the regular events of GEYC where you can share your experiences or you can even propose an event. You are your own limit!
IS PARTICIPATION IN ALL ACTIVITIES MANDATORY?
Yes :). Non-participation in activities may result in the non-reimbursement of the transport costs, payment of the accommodation etc.
WILL I HAVE FREE TIME DURING THE PROJECT?
Depends on the program and the organizers. As a rule, youth exchanges have 3-4 hours of free time per day, and youth workers' mobility have 1-2 hours. You will most likely need this time to interact informally with other participants, to communicate via email or social networks or to get some rest. If you want more free time, try to schedule your flight 1-2 days before and / or after the project, during which you can visit on your own (most projects allow this).
WHEN WILL MY TRAVEL COSTS BE REIMBURSED AND HOW?
After submitting the documents (e-tickets, invoices, boarding passes, train/bus tickets etc), usually within 4-6 weeks, GEYC gets the money from the host organization (there have been delays of 3-6 months so be prepared to wait a little), and then GEYC will reimburse the participants within 24 hours. Reimbursement is usually made in RON by bank transfer at ING Bank exchange rate on the day of the payment. For transfers to accounts opened with other banks a fee of $ 3.51 is charged. Reimbursement can also be made in EUR without commissions in accounts opened with ING Bank.
It is the responsibility of the host organization to make the reimbursement, but GEYC will try to speed up the process.